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Budget Officer

CERTIFYING THE OBLIGATION REQUEST

Service Description: The Mun. Budget Office certifies the existence of appropriation/allotment that has been legally made
for the purpose
Name of Office: MUNICIPAL BUDGET OFFICE, 2nd Floor, Mun. Bldg., Poblacion, Tuba, Benguet
Clients: Payees

Requirements:

Infrastructure Projects thru Public BiddingCash Advance for Traveling and Training ExpensesLiquidation of Cash Advance used for Traveling and Training ExpensesReimbursement of Traveling Expenses and Per Diem
1. Obligation Request duly signed by head of the requesting office. 1. Obligation Request duly signed by the head of the requesting office. 1. Obligation Request duly signed by the head of the requesting office. 1. Obligation Request duly signed by the head of the requesting office.
2. Eligibility Requirements 2. Approved Travel Order 2. Approved Travel Order 2. Itinerary of Travel
3. Bid Documents 3. Letter of Invitation 3. Letter of Invitation 3. Certificate of Travel Completed
4. Abstract of Bids 4. Itinerary of Travel 4. Itinerary of Travel 4. Approved Travel Orders
5. Resolution of Award 5. Disbursement Voucher 5. Certificate of Appearance and Attendance 5. Certificate of Appearance
6. Performance Bond/Security 6. Official Receipts or Reim. Exp. Receipts for actual expenses incurred Official Receipts/Reimbursement Exp. Receipt for actual expenses incurred
7. Approved Contract 7. Bus/plane ticket (if applicable)
8. Notice to Proceed 8. Certificate of Travel Completed
9. Program of Work & Detailed Estimates 9. Disbursement Voucher (the amount of actual expenses is more than the amountcash advanced)
10. Pictures 10. Liquidation Report (the amount of cash advance is more than the actual exp. incurred)
11. Statement of Work Accomplishment
12. Inspection Report of the inspectorate team
13. Certificate of Acceptance by the end-user
14. Disbursement Voucher

 

CERTIFYING THE OBLIGATION REQUEST

Schedule and Time of Avail of Service: MON - FRI (except holidays), 8:00 AM - 5:00PM
Fees: none
Total Processing Time: 30 minutes

STEPAPPLICANT/CLIENTOFFICE ACTIVITYDURATION OF ACTIVITYPERSON-IN-CHARGE
1 Present the Obligation Request to the MBO in triplicate copies with complete supporting documents - Check the attached documents or completeness 13 minutes Cris &/or Loyda
- Verify the availability of allotment 5 minutes Cris &/or Loyda
- Assign the Obligation Request Number 2 minutes Cris &/or Loyda
- Classifying of the expenditure and posting of the same to the ledger 4 minutes Cris &/or Loyda
- Confirmation and Signing of the Obligation Request 5 minutes M. L. Bisaya
2 Get the approved Obligation Request and proceed to the Accounting Office for processing of payment - Release the Obligation Request to the client/forward to proper or concerned office 1 minute Cris &/or Loyda

 

TECHNICAL ASSISTANCE ON BUDGET MATTERS

SERVICE DESCRIPTION: The Mun. Budget Office renders assistance, clarifies/answers queries on budget matters.
NAME OF OFFICE: MUNICIPAL BUDGET OFFICE, 2nd Floor, Mun. Bldg., Poblacion, Tuba, Benguet
CLIENTS: BARANGAY AND MUNICIPAL OFFICIALS AND EMPLOYEES AND OTHERS
SCHEDULE AND TIME OF AVAIL. OF SERVICE: MON - FRI (except holidays), 8:00 AM - 5:00PM
FEES: None
TOTAL PROCESSING TIME: One hour and 5 minute (or may vary depending on the nature of the query/topic)
STEPAPPLICANT/CLIENTOFFICE ACTIVITYDURATION OF ACTIVITYPERSON-IN-CHARGE
1 - Comes to the office for technical assistance:
a. Query on the balance of Appropriation Allotment - Verifies/checks the ledger for the balance 5 minutes Cris & Loyda
b. Query on budget preparation - Advised the client on the process of budgeting. one hour (or may vary depending on the query/topic) Cris & ML Bisaya
- In cases where a query needs to be researched or referred to other agencies, advised the client to wait for further information/data.
2 - Leaves the office happy with what - Met (or exceeded) client's needs.

 

REVIEW OF BARANGAY BUDGETS

SERVICE DESCRIPTION: The Municipal Budget Office is tasked to assist barangay officials and employees in the preparation of
their budgets to ensure compliance with mandatory obligation and budgetary requirements prior to the
final review by the Sangguniang Bayan.
NAME OF OFFICE: MUNICIPAL BUDGET OFFICE, 2nd Floor, Mun. Bldg., Poblacion, Tuba, Benguet
CLIENTS: BARANGAY OFFICIALS AND EMPLOYEES
REQUIREMENTS: COMPLETE SET OF ANNUAL AND/OR SUPPLEMENTAL BUDGET

ANNUAL BARANGAY BUDGET:

1. Transmittal
2.  Appropriation Ordinance (Amount, Numbered, Date Approved, Sealed, Signed, Attested and Approved)
3. Budget Message
4. Local Expenditure Program (LEP)
5.  Local Budget Preparation Form No. 1 - Statement of Receipts
6. Local Budget Preparation Form No. 2 - Statement of Receipts and Expenditures
7. Local Budget Preparation Form No. 3 - Programmed Appropriation and Obligation
by Object of Expenditure
8.  Local Budget Preparation Form No. 3A - Consolidated Programmed Appropriation and
Obligation by Object of Expenditure
9.  Local Budget Preparation Form No. 4 - Personnel Schedule
10. Local Budget Preparation Form No. 5 - Functional Statements, Objectives and Expected Results
11. Local Budget Preparation Form No. 6 - Statement of Debt Service
12. Local Budget Preparation Form No. 7 - Statement of Statutory and Contractual Obligations and
Budgetary Requirements
13. Local Budget Preparation Form No. 8 - Statement of Fund Operation
14. Annual Investment Program
 

SUPPLEMENTAL BARANGAY BUDGET:

1. Transmittal
2. Appropriation Ordinance (Amount, Numbered, Date Approved, Sealed, Signed, Attested and Approved)
3. Local Budget Preparation Form No. 9 - Statement of Funding Sources
4. Local Budget Preparation Form No. 10 - Statement of Supplemental Appropriation
* All Projects funded shall be within the priority list under the Annual Investment Plan for the Budget Year
 
SCHEDULE AND TIME OF AVAIL. OF SERVICE: MON - FRI (except holidays), 8:00 AM - 5:00PM
FEES: NONE
TOTAL PROCESSING TIME: 3 hours
STEPAPPLICANT/CLIENTOFFICE ACTIVITYDURATION OF ACTIVITYPERSON-IN-CHARGE
1 - Submits complete barangay budget - Receives the budget Cris
2 - Wait for advice - Quick review of the submitted budget for completeness of documents 30 minutes Cris & ML Bisaya
3 - Leave the budget for review - Conduct of initial preliminary review 30 minutes Cris & ML Bisaya
- Convenes Mun. Finance Committee for a meeting 1 hour within the scheduled day ML Bisaya, DS Walang, MRP Leon, KJS Alos, & Hon. DP Balting
- Prepares initial review of the budget 56 minutes ML Bisaya, DS Walang, MRP Leon, KJS Alos, & Hon. DP Balting
- Transmits the budget to the 2 minutes Cris
4 - Receives the preliminary and final review and furnish copies of said budget to concerned offices/agencies - After the final review of the budget, return to client for implementation 2 minutes Cris and Loyda

 

Organizational Chart